Programs Coordinator Job Description

Bad Dog Arts is a non-profit organization located in Salt Lake City, Utah. Our mission is to inspire youth from diverse cultures to experience the power and freedom to imagine, dare, and create new possibilities, individually and collaboratively, through the creative arts.

Full Time  

Reports to Co-Founder/Co-Director

Please note this is not a standard 9-5 position, as our commitment to serving K-12 children and community members requires flexibility with occasional nights and weekends.

 

JOB DESCRIPTION:

The Programs Coordinator primary duties are to coordinate visual arts programming including: managing class registrations; scheduling teaching artists for onsite and offsite programs; organizing and inventory tracking of art materials; ordering art supplies; tracking and reporting on programs; and coordinating volunteers. The ideal candidate will possess a desire to understand, internalize and model the mission, purpose, values, and goals of Bad Dog Arts.

 

QUALIFICATIONS AND SKILLS:

  • Proven experience as program coordinator for a nonprofit organization or relevant position

  • Strong leader with inclusive, upbeat attitude to promote and cultivate positive personal interactions

  • Ability to train and effectively work in partnership with teachers, assistants, parents, students, volunteers and administrative staff of all ages and backgrounds

  • Excellent verbal and written communication skills

  • Develop, organize, coordinate and manage multiple programs and projects simultaneously

  • Ability to keep focused in a flexible, creative and frequently chaotic environment

  • General knowledge of budgeting, invoicing, and grant reporting

  • Tech savvy, with proficiency in MS Office, Adobe Acrobat, and online databases

  • Highly organized, detail-oriented, and efficient with time management

  • Organize and oversee logistics for programs, events and volunteers

 

PRIMARY RESPONSIBILITIES AND DUTIES:

Art Programming (Bad Dog Studio, In-School Arts Learning, Adult Classes, Community Outreach):

  • Manage, support, and schedule art instructors and assistants

  • Assist instructors with lesson planning and obtaining approvals from Co-Director

  • Oversee preparation of project supplies and elements for classes

  • Manage, support, and schedule volunteers to prep class materials and assists with classes

  • Coordinate quarterly teaching artist meetings

  • Create studio class schedules and descriptions in collaboration with teachers and Co-Director

  • Assist Co-Director with planning programming and budgets for annual onsite and offsite afterschool classes, summer camps, break camps, and teen/adult classes and workshops

  • Assist art instructors with reporting program participation and writing summaries of each project upon completion

  • Keep program spaces, supplies and projects tidy and organized

  • Manage wrap up of big projects including putting away supplies, inventory of supplies to be reordered or filing of lesson plans

  • Record events with videos and pictures for social media content and grant reporting

  • Maintain consistent communication with external vendors, organizers and program partners

  • Coordinating needs with other departments or Board members on program development committee

  • Be prepared to substitute teach classes if scheduled instructors are unavailable

Administration:

  • Oversee daily administrative, operational, and logistical activities

  • Schedule and coordinate weekly staff meeting

  • Manage registrations for classes including requests for tuition assistance, follow-up with participants/parents, sending out reminders, tracking attendance, informing instructor of special accommodations, etc.

  • Update and maintain class tracking and volunteer hours for grants reporting

  • Order and inventory supplies for programs within approved budgetary parameters

  • Maintain communication database and files for all stakeholders (volunteers, teachers, assistants, donors, board of directors, etc.)

  • Itemize program participation, supply usage, etc. to submit project information to Bookkeeper for invoicing to nonprofit, educational and business partners, as needed

  • Answer phones and greet visitors

  • Assist in planning and coordinating of fundraising events and activities with Co-Director, development consultant and Board Members, as requested

  • Address discipline issues of students sent to the office

  • Other duties as assigned

 

EDUCATION AND EXPERIENCE

  • Bachelor’s Degree in Art, Humanities, Business Management, Communications, Nonprofit Management, Education or related field

  • Computer proficient in Microsoft Office Suite, Adobe Acrobat, online databases, internet applications and research, and social media platforms. Experience with Adobe Creative Suite is a plus.

  • A minimum of 2 years of experience in administrative or customer service positions, nonprofit work is a PLUS!

  • Valid driver’s license and proof of insurability

 

WORKING CONDITIONS

Predominantly operates in a climate controlled office environment and art studio. Some periods of time may be spent on site in a school classroom or outside at a community event. 

  • Must be able to perform extensive sitting, standing, driving, walking, and climbing; lift up to 50lbs. to transport and stock assigned supplies and materials; to pick-up from vendors and deliver stock and materials

  • Must be able to bend, stoop, and climb to reach or hang materials (must be able to climb a step ladder at approximately three feet in height)

  • Specific vision abilities required by this job include close vision, differentiating colors, and the ability to adjust focus

 

 

Salary and Benefit Package:

Starting Base Salary $38,000 (DOE) 10 Days PTO; plus 8 paid holidays; professional development opportunities; reimbursed expenses and allowances TBD.

 

If you are passionate about non-profit art programs and excited about making a positive impact in the lives of K-12 children, we would love to hear from you! Please submit your resume and cover letter to admin@baddogarts.org.